5 Steps To Organise5S is a workplace organising method origin from Japan. There are a total of five steps: Seiri (Sort), Seition (Set In order), Seiso (Shine), Seiketsu (Standardise), and Shitsuke (Sustain). 1. SortThe first step in organizing is, of course, sorting out and clearing away unnecessary items. 2. Set To OrderSimilar items are grouped together and kept at designated place. Such as all handy tools are keep neatly in a toolbox. Items for cleaning such as pails, mop etc., are all kept in the same place. This will make the areas neater and also prevent items misplaced. Especially for tools, we do not need to search the whole place for what we want. Think about it, if you can't find the tool when you need them urgently, what will you do? Take for instance, suppose your water pipe is leaking and you desperately need a spanner to tighten it and yet you can't find the spanner. Will you buy a new spanner or will you keep searching until you find that missing one? We will have to finish our job on hand, in this case, tightening the pipe's joint and stop the leakage. What if we are talking about completing certain big project? A missing spanner that halt the whole project will be a laughing stock. Imagine after we bought a new spanner, we then found the missing one. Isn't that frustrating? Now, we have 2 identical spanners. This is a waste of money. We cannot encourage this type of bad habit of misplacing items. We should develop a good habit of keeping our items in an orderly manner.
3. ShineCleaning the place, maintenance of equipment and machinery. Everyone likes to work in a clean environment. And regular maintenance can prolong equipment and machinery life. 4. StandardiseMake ground rules for everyone to follow, making sure that the first 3 steps are apply in all areas. 5. SustainHold on to the principle of having a orgainsed place. This involved discipline. SafetyMany have added in one more step to the list. And that is Safety. Safety and warning signs must be displayed to alert others to potential hazards. For instance, wet floor signs, work in progress, high voltage, and so on... Despite our best efforts to ensure safety, accidents do occur, so it is best to have a first aid kit and a fire extinguisher in your workplace and even at home.
Beside the above six steps, there are 7 wastes to avoid to improve workplace efficiency. These 7 Waste Are:
The eight waste that are often not noticed: underutilised talent. Make good use of your resources and manpower, recognise the strengths of those around you and allocate tasks accordingly. I had added in the ninth waste: Space. Clustering of unnecessary items and disorganised placement of items waste the floor space. I would rather have a larger open space to move around in than to occupy the room with unnecessary items.
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